Dashboard
Sales — last 14 days
Where each Rs. 100 of sales went
Sales by type
How the GP went this month
Each selling day's own GP, and the net profit of the month so far (as at that day). Days with a GP margin under 50% are in red.
Costs this period
At a glance
Konica machine
Other costs today (paid from the bank — petty cash goes in the Petty cash tab)
This month
Click a day to edit it. Monthly costs (salaries, electricity, water…) are split over every calendar day of the month, so a closed day still carries its share.
Add petty cash
A bill paid for a sale (a job done outside, an item bought to sell) → Outside Job / Bought-in Item, so it counts against the sale. Money spent goes into that day's P&L under the item you choose; you can change it later in the list below. “Not an expense” (staff advance, bank deposit…) only changes the cash balance.
This month
Income statement
Sales by type
Day by day
Pay & Go — reloads, bill payments and card payments
Card payments are read from the Card column of the sales sheet, and the fee is put under Finance Cost. On a reload or bill payment the shop only keeps the commission below — the rest is paid to Pay & Go and counted as cost of goods. The app picks the row by the words in the item name (e.g. “Mobitel reload”, “Dialog bill”, “CEB bill”); just “Reload” uses the last row. Change a % here if Pay & Go changes it.
Sale items that need a cost
These items are not Konica prints, flex or PVC, so the app cannot work out their cost. Type what ONE costs you (e.g. one mug, one frame, one laminating pouch) and press Save — it moves to the saved list below and is used for every sale from then on, so you never enter it twice. Press “No cost” for services like art work or design.
Konica machine
Used for days imported or saved from now on. A day keeps the rates it was saved with, so changing a rate never changes old days.
Photocopy machine (Canon 2006N)
Not a click rate: what one photocopy page costs (toner and paper). Photocopy sales are counted by page — d/side is 2 pages.
Flex & PVC
Flex and PVC are sold by the square foot: “7x3 flex print” with qty 21 = 21 sq.ft. If the qty is the number of pieces (e.g. qty 1), the size in the name is used (7x3 = 21 sq.ft each). “with 4 rings” counts 4 rings a piece; just “with rings” counts 4. Sizes are feet unless the name says inches. Put what ONE sq.ft and ONE ring cost the shop — the app multiplies by the sq.ft and rings sold each day. The selling price is different for each job; the list below shows what each item really sold for per sq.ft (rings taken out).
Saved item costs
Change a cost here when a price goes up. “Remove” sends the item back to the list above.
Flex & PVC sold
Konica cost comes from the machine's Full Colour / Black counts, so the sales items are not counted for the Konica (switch to “Count clicks from the sales sheet items” above to see that list).
Which sale items use the Konica
“Paper / material each” is optional: the sticker sheet or board cost on top of the click. Every item from the sales sheet is sorted automatically: A4 / print / sticker / board items are Konica clicks, colour unless it says photocopy, B&W or print out; sizes bigger than 12x8 (10.5x15, 10.5x12.5, 10.5x17.5, 12x18, A3…) count double; d/side counts 2 clicks. Flex, PVC, mugs, frames, laminating etc. are not Konica. If a guess is wrong, change it here once — it is remembered for every month.
Monthly costs
Enter the full monthly amount. The app divides it by the number of days in that month (30 or 31) and adds that share to every day's P&L. A new month starts with the previous month's figures — change only what is different (e.g. this month's electricity bill).
Import daily sales from Excel
Choose the monthly “Individual Sales” sheet. The app reads each date's Total row (Net Sales) as that day's revenue, and every item line for the Konica clicks and the sales-by-type report. Costs and extra clicks you entered are kept.
Just choose the file (or drag it here) — the columns are found by their headings, so it still works if a column moves. Import the same month again any time; days are updated, nothing is added twice.
Cloud backups
Everything is saved online automatically. The cloud also keeps a copy of the data every day (for 2 years) and a copy before every change (last 200). If something is entered wrong or deleted, pick a copy from before it and press Restore. Restoring also keeps a copy, so it can be undone.
Backup file
Extra safety: download a file copy now and then and keep it on Google Drive or a pen drive.
Passwords
You are the admin: you see profit, costs and backups and can change them. Give the cashier their own password. With the box below off, the cashier only enters sales, extra clicks, costs of the day and petty cash; with it on, the cashier can also see the P&L and change costs.
Even with this on, only the admin can see or restore backups, change passwords and remove saved days.